1.Captures invitee booking details
Integrate Calendly and scheduling data to capture invitee email, start time, and meeting link for your hiring process.
Update hiring record and send interview confirmation email
Automatically monitor invitee created events across Calendly and Zapier Tables. Create and update when invitee created, invitee rescheduled, or invitee bookedβso you can log hiring records, format interview times, and send confirmations without manual data entry.
How this automation accelerates your interview confirmations
When invitee created happens, interview details can land in inboxes and spreadsheets without getting logged or confirmed. This automation captures booking data, formats the scheduled time, updates your hiring table, and emails candidatesβso your team can confirm interviews fast.
Calendlyor swap with your favorite app
2.Finds matching candidate record
Integrate Zapier Tables and hiring tables to find a candidate record by matching the invitee email key.
Zapier Tablesor swap with your favorite app
3.Formats scheduled interview time
Integrate Formatter by Zapier and date-time utilities to convert the scheduled start time into display-ready output.
Formatter by Zapieror swap with your favorite app
4.Updates hiring record fields
Integrate Zapier Tables to update scheduled interview fields, meeting link, and interview status, or create a new candidate record.
5.Sends interview confirmation email
Integrate Microsoft Office 365 and email templates to send a confirmation with the candidate greeting, formatted time, and meeting link.
Microsoft Office 365or swap with your favorite app
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Explore all interview scheduling automations
Accelerate interview coordination with automated booking updates, candidate reminders, and calendar routing
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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