1.Detect invitee canceled
Integrate Calendly and scheduling metadata to detect invitee canceled events and map payload fields to process cancellations.
Update canceled interview record on hiring board for recruiters
Automatically detect invitee canceled events across Calendly and your recruiting data in Zapier Tables. Update the candidate stage to canceled and log the cancellationβso you can locate candidate records, refresh status, and track changes without manual follow-up.
How this automation updates interview cancellations in your ATS
When invitees cancel, manual updates can leave candidates stuck in the wrong hiring stage. This automation finds the matching candidate record, updates the canceled stage, and logs the cancellationβso your team can act on accurate status fast.
Calendlyor swap with your favorite app
2.Find matching candidate record
Integrate Zapier Tables and record lookup tools to find the candidate by primary email and return the candidate record ID.
Zapier Tablesor swap with your favorite app
3.Update ATS CRM canceled stage
Integrate Code by Zapier and ATS or CRM integration to update the configured canceled stage and add cancellation reason notes.
Code by Zapieror swap with your favorite app
4.Log cancellation in team table
Integrate Zapier Tables and table updates to write a cancellation log row with timestamp and cancellation details for tracking.
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