1.Detect invitee created for interviews
Integrate Calendly and scheduling triggers to watch for new scheduled interview invites and start the reminder workflow.
Send interview reminders and tag candidate records promptly
Automatically monitor scheduled interview invites across Calendly. Create and update reminders and candidate records when invitee details arriveβso you can send messages, flag next interview times, and keep scheduling consistent without manual follow-up.
How this automation accelerates interview follow-up
When new scheduled interview invites are created, delays can disrupt candidate communication. This automation parses invitee details and formats interview times, then looks up or creates contacts and sends reminders while updating candidate recordsβso your team can follow up at the right moment.
Calendlyor swap with your favorite app
2.Format interview time and reminder timestamp
Integrate Formatter by Zapier, time formatting tools, and scheduling data to compute the localized interview time and one-hour reminder timestamp.
Formatter by Zapieror swap with your favorite app
3.Parse invitee payload into structured fields
Integrate ChatGPT (OpenAI) and data parsing tools to parse invitee name, email, phone, and formatted times into structured variables.
ChatGPT (OpenAI)or swap with your favorite app
4.Lookup candidate contact by phone then email
Integrate Superchat and contact search tools to look up the candidate by phone first, then fallback to email if needed.
Superchator swap with your favorite app
5.Continue only for qualifying candidate records
Integrate Filter by Zapier and conditional routing tools to continue only when a contact id exists or new contact creation is enabled.
Filter by Zapieror swap with your favorite app
6.Update contact and send interview reminder
Integrate Superchat and reminder messaging to update candidate fields, send a templated reminder, and optionally schedule follow-up.
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Explore all interview scheduling automations
Accelerate interview coordination with automated booking updates, candidate reminders, and calendar routing
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Step 1
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Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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