1.Catches incoming voicemail webhook
Integrate Webhooks by Zapier and webhook routers to receive the voicemail payload and map phone, transcription, recording URL, and timestamp.
Create interview records and alerts from inbound voicemails
Automatically catch inbound voicemail webhooks and map voicemail payloads across Webhooks by Zapier, Formatter by Zapier, Zoho Recruit, Cognito Forms, and Twilio. Create and update when transcriptions arrive, recording links are ready, or candidate matches failβso you can create interview records, share click-to-call links, and text interview playback without manual voicemail follow-up.
How this automation creates interview records
When inbound voicemails arrive with scattered details, delays can derail scheduling. This automation catches voicemail webhooks and formats phones, creates Zoho Recruit interview records, builds Cognito Forms entries, shortens links, and sends Twilio SMS alertsβso your team can schedule faster.
Webhooks by Zapieror swap with your favorite app
2.Formats phone numbers to E.164
Integrate Formatter by Zapier and data validation to normalize the incoming phone for reliable searches and SMS recipients.
Formatter by Zapieror swap with your favorite app
3.Creates interview with candidate match
Integrate Zoho Recruit and candidate lookup tools to find by formatted mobile and create an Interview with notes and time slot.
Zoho Recruitor swap with your favorite app
4.Creates click-to-call form entry
Integrate Cognito Forms and form fields to create the InterviewID entry with phone fields and an interview notes excerpt.
Cognito Formsor swap with your favorite app
5.Shortens recording and entry links
Integrate URL Shortener by Zapier and link management to generate shortened playback and click-to-call URLs from the payload.
URL Shortener by Zapieror swap with your favorite app
6.Sends SMS with playback links
Integrate Twilio and SMS delivery tools to send the playback link and click-to-call link to the interviewer or manager.
Twilioor swap with your favorite app
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