1.Catches scheduling payloads
Integrate Webhooks by Zapier and API payloads to accept inbound data and trigger booking creation from received scheduling payloads
Create interview event and booking record for candidates
Automatically catch scheduling payloads across Webhooks by Zapier, Formatter by Zapier, Google Sheets, Zapier Tables, and Google Calendar. Create interview booking records and calendar events when scheduling payloads arrive or timezone keys mismatch or start times shiftβso you can coordinate interviews, reduce no-shows, and keep hiring data accurate without manual scheduling work.
How this automation creates reliable interview bookings
When an inbound scheduling payload arrives, mismatched times can delay interviews and confuse candidates. This automation converts data into booking records and creates calendar eventsβso your team can schedule faster with one source of truth.
Webhooks by Zapieror swap with your favorite app
2.Formats phone and start time
Integrate Formatter by Zapier and datetime utilities to normalize phone numbers and convert scheduled starts to ISO datetime
Formatter by Zapieror swap with your favorite app
3.Looks up timezone and location
Integrate Google Sheets and lookup tables to return timezone and location details from the mapped agency or timezone key
Google Sheetsor swap with your favorite app
4.Finds or creates booking record
Integrate Zapier Tables and database records to find a booking by formatted phone and create a booking log on no match
Zapier Tablesor swap with your favorite app
5.Creates detailed interview event
Integrate Google Calendar and attendee management to create an event with candidate email and the booking record details
Google Calendaror swap with your favorite app
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Explore all interview scheduling automations
Accelerate interview coordination with automated booking updates, candidate reminders, and calendar routing
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