1.Detect invitee created
Integrate Calendly, scheduling tools, and interview event filtering to trigger interview event creation from new invitee submissions.
Create interview event, add video link and alert recruiters
Automatically monitor invitee created interview scheduling submissions across Calendly, Formatter by Zapier, Zoom, Google Calendar, and Slack. Create and update when interview booking submitted, invitee scheduled, or interview type matchesβso you can format start times, create meetings, and notify recruiters without manual coordination.
How this automation accelerates interview setup
When invitee created triggers land in Calendly, delays can interrupt interview coordination. This automation formats times, creates Zoom meetings and calendar events, and sends recruiter DMsβso your team can confirm interviews faster.
Calendlyor swap with your favorite app
2.Format interview date and time
Integrate Formatter by Zapier and timezone formatting tools to convert scheduled UTC time into readable start and end strings.
Formatter by Zapieror swap with your favorite app
3.Create Zoom meeting
Integrate Zoom and meeting setup tools to create a meeting link for remote interviews and capture the join URL.
Zoomor swap with your favorite app
4.Create detailed calendar event
Integrate Google Calendar and scheduling systems to create an event with the Zoom join URL and add the invitee as an attendee.
Google Calendaror swap with your favorite app
5.Send recruiter direct message
Integrate Slack and messaging workflows to send a DM with candidate details, the interview time, and the Zoom link.
Slackor swap with your favorite app
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Explore all interview scheduling automations
Accelerate interview coordination with automated booking updates, candidate reminders, and calendar routing
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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