1.Detect new database item
Integrate Notion and email repositories to detect a new inbound note and to extract the message body input.
Create candidate contact records from inbound email notes
Automatically capture inbound email notes in Notion across recruiting workflows. Create and update when new email note arrives, extracted email addresses appear, or matching People records are missingβso you can extract emails, create People records, and link messages for recruiter triage without manual data entry.
How this automation creates candidate contacts
When new email notes are saved in Notion, scattered details slow down sourcing and can leave candidates untracked. This automation extracts email addresses, normalizes them, and then finds or creates People records and links each email for triageβso your team can move faster.
Notionor swap with your favorite app
2.Extract email addresses
Integrate Code by Zapier and data parsing tools to run JavaScript and to extract email addresses from message content.
Code by Zapieror swap with your favorite app
3.Iterate over extracted emails
Integrate Looping by Zapier and looping utilities to iterate through extracted email values and to process each address.
Looping by Zapieror swap with your favorite app
4.Normalize each email value
Integrate Formatter by Zapier and email validation tools to clean each iterated value and to output a normalized email.
Formatter by Zapieror swap with your favorite app
5.Create or link People records
Integrate Notion and candidate databases to find or create a People record by email and to link the source email item.
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Step 1
Connect your tools
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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