1.Detect new inbound email
Integrate Email by Zapier to capture inbound time-off request emails and start follow-up processing.
Send time off follow-up DM to employee handle
Automatically monitor new inbound email requests across Email by Zapier. Send time off follow-up messages when time off request arrives, sender needs cleaning, or employee details get extractedβso you can clean sender data, personalize follow-up text, and deliver direct messages without manual follow-up.
How this automation sends follow-up DMs faster
When time off request emails land in inboxes and remain unassigned, follow-ups get delayed. This automation normalizes sender and employee details, looks up a configured follow-up message, and sends a direct DMβso your team can follow up immediately.
Email by Zapieror swap with your favorite app
2.Clean sender address
Integrate Formatter by Zapier, parsing tools, and email data to map the sender address to a cleaned sender email.
Formatter by Zapieror swap with your favorite app
3.Lookup follow-up config
Integrate Google Sheets and spreadsheet data sources to look up the follow-up message and preferred DM handle.
Google Sheetsor swap with your favorite app
4.Extract and normalize employee name
Integrate Formatter by Zapier, text processing tools, and parsing helpers to extract the employee name and build the display name.
5.Lookup canonical display name
Integrate Google Sheets and name normalization tables to resolve canonical display names when normalization is needed.
6.Send direct follow-up DM
Integrate Slack and team chat tools to send the follow-up DM using the configured message and display name.
Slackor swap with your favorite app
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Explore all time off requests automations
Simplify time off approvals with automated request intake, manager notifications, and calendar updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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