1.Detects new approval records
Integrate Airtable, approval views, and HR request tables to detect a new approval record and start the decision workflow.
Send PTO decision email to requesting employee and manager
Automatically monitor new PTO approval records in Airtable across HR operations. Send email decisions through Gmail when approvals are logged, match requests are found, and recipients are mappedβso you can update records, notify employees, and close approvals without manual follow-up.
How this automation notifies employees of PTO decisions
When approval records are added in Airtable, delays can stall PTO outcomes for employees and managers. This automation finds matching requests, updates decision fields, and sends email confirmations and stamps approvalsβso your team can act fast.
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2.Finds the matching request
Integrate Airtable and data lookup tools to search your central requests table by submission reference to match a request.
3.Filters qualifying matches
Integrate Filter by Zapier and workflow rules to continue only when a matching request exists to skip non matches.
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4.Updates request decision fields
Integrate Airtable and HR record systems to map approval status into the matching request record to update decision fields.
5.Sends PTO decision email
Integrate Gmail and HR email templates to send an approval email to the employee and CC the supervisor with decision details.
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6.Marks approval row processed
Integrate Airtable and timestamp tracking tools to set a processed marker and write the processed timestamp on the approval row.
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Explore all time off requests automations
Simplify time off approvals with automated request intake, manager notifications, and calendar updates
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