1.Detect new time-off event
Integrate Google Calendar and calendar data tools to monitor time-off event creation in your specified calendar.
Create PTO requests from calendar time off events
Automatically monitor time-off events across Google Calendar and HR and payroll systems. Create time-off requests and update a central PTO log when time-off events are added, event dates are captured, or the event summary passes filtersβso you can automate request creation, compute days, and log entries without manual reconciliation.
How this automation streamlines your PTO requests
When new time-off events are added to a specified calendar, delays can disrupt HR and payroll reconciliation. This automation filters and parses the event, creates time off requests, and logs each request to your PTO worksheetβso your team can reconcile faster.
Google Calendaror swap with your favorite app
2.Continue only for qualifying events
Integrate Filter by Zapier and keyword filtering tools to allow only time-off events through and map the event summary.
Filter by Zapieror swap with your favorite app
3.Parse event dates and employee
Integrate Code by Zapier and datetime utilities to parse start and end datetimes and compute request days.
Code by Zapieror swap with your favorite app
4.Lookup employee record
Integrate Zapier Tables and data lookup tools to find the matching employee record for the parsed email or name.
Zapier Tablesor swap with your favorite app
5.Create time-off request in tracker
Integrate Webhooks by Zapier and time-tracking integrations to create a time-off request with the configured policy id.
Webhooks by Zapieror swap with your favorite app
6.Add row to PTO log
Integrate Google Sheets and spreadsheet logging to add a new PTO worksheet row with dates and computed days.
Google Sheetsor swap with your favorite app
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Explore all time off requests automations
Simplify time off approvals with automated request intake, manager notifications, and calendar updates
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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