1.Monitor new form response
Integrate Google Forms and form processing tools to capture submitted time off request details and start the workflow.
Create approved time-off card and calendar event for staff
Automatically detect new time off request submissions across Google Forms and HR tools. Create and update time-off cards and calendar events when time-off response submitted, request marked approved, and dates capturedβso you can generate documents, schedule events, and notify teams without manual follow-up.
How this automation approves your time off requests
When time off form responses arrive, delays can leave schedules and approvers out of sync. This automation looks up the employee, creates a document, adds a Kaiten card, schedules a calendar event, and sends an email notificationβso your team can act on approvals quickly.
Google Formsor swap with your favorite app
2.Look up employee record
Integrate Google Sheets and directory data tools to match by submitted email and to return manager and directory fields.
Google Sheetsor swap with your favorite app
3.Create time-off document
Integrate Google Docs and document templating tools to generate a formatted request document with clear start and end dates.
Google Docsor swap with your favorite app
4.Add approved time-off card
Integrate Kaiten and task lane tools to create a card, set its due date from the end date, and place it in the lane.
Kaitenor swap with your favorite app
5.Create detailed calendar event
Integrate Google Calendar and scheduling tools to create an all-day or timed event, adding attendee start and end date details.
Google Calendaror swap with your favorite app
6.Send approval notification email
Integrate Gmail and email tracking tools to notify the employee and manager with document and card links plus next steps.
Gmailor swap with your favorite app
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Approve future time-off requests automatically for HR teams
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Auto-approve eligible time-off requests for direct reports
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Explore all time off requests automations
Simplify time off approvals with automated request intake, manager notifications, and calendar updates
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Step 1
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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