1.Detects new user in directory
Integrate Google Workspace Admin and directory provisioning tools to detect new user entries and pass core directory fields to the workflow.
Create user database records and notify HR and managers
Automatically monitor new user detected events across Google Workspace Admin and notifications across Gmail. Create roster rows, create active user records, and alert HR and operationsβso you can start onboarding without manual onboarding setup.
How this automation accelerates your onboarding records
When new user directory entries happen, onboarding slows when details are copied by hand. This automation creates roster rows and internal user records and sends HR notificationsβso your team can start onboarding immediately.
Google Workspace Adminor swap with your favorite app
2.Filters qualifying staff accounts
Integrate Filter by Zapier to continue only for qualifying staff accounts and stop duplicates to control who gets onboarded.
Filter by Zapieror swap with your favorite app
3.Adds row to roster worksheet
Integrate Google Sheets and roster mapping fields to add a row, map name parts, email, and creation timestamp to the worksheet.
Google Sheetsor swap with your favorite app
4.Creates active user record
Integrate Knack and contact data mapping to create a user record and set status to active in your internal database.
Knackor swap with your favorite app
5.Sends HR notification email
Integrate Gmail and message templates to notify HR and operations with mapped name, email, and a roster link for next steps.
Gmailor swap with your favorite app
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Step 1
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Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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