1.Catches hook submission payload
Integrate Webhooks by Zapier and automation webhooks to capture the submitted payload to start employee form processing.
Create employee form records with attached PDF submissions
Automatically receive onboarding form webhook submissions across Webhooks by Zapier and Airtable. Create and update when document types arrive, employee identifiers match, or PDF files are fetchedβso you can store forms, link files to records, and keep HR-ready documentation without manual paperwork.
How this automation creates employee form records from PDFs
When onboarding form submissions come in through webhooks, delays can leave HR without complete records. This automation captures webhook payloads and fetches the submitted file, then creates a linked Forms record and updates employee dataβso your team can review documents faster.
Webhooks by Zapieror swap with your favorite app
2.Normalizes submission values
Integrate Formatter by Zapier and data transformation tools to normalize submission fields to clean answers and metadata.
Formatter by Zapieror swap with your favorite app
3.Finds matching employee record
Integrate Airtable and database lookups to find an employee row and link submission data to the right record.
Airtableor swap with your favorite app
4.Gets submission file binary
Integrate Webhooks by Zapier and file fetching tools to download the submitted file payload to attach it to forms.
5.Creates form record and updates employee
Integrate Airtable and HR record updates to create a Forms attachment row and optionally update employee fields.
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