1.Catches raw payment webhook
Integrate Webhooks by Zapier and data parsing tools to parse the raw payment webhook payload and extract invoice details.
Update submission records when external invoices are paid
Automatically parse payment webhook payloads across Code by Zapier and Xero and Airtable. Create and update when payment webhooks arrive, invoice paid status is confirmed, or invoice numbers matchβso you can update records, reconcile payments, and reflect paid status without manual reconciliation.
How this automation updates your paid submission records
When external invoices are paid but submission records stay outdated, reconciliation delays create reporting gaps. This automation parses webhook payloads, verifies paid invoices in Xero, and updates matching Airtable submission recordsβso your team can reconcile faster.
Webhooks by Zapieror swap with your favorite app
2.Parses payment payload
Integrate Code by Zapier and data parsing tools to map the raw webhook body into parsed invoice objects.
Code by Zapieror swap with your favorite app
3.Iterates invoices for lookup
Integrate Looping by Zapier and data mapping tools to iterate invoices and prepare invoice and record identifiers.
Looping by Zapieror swap with your favorite app
4.Finds invoice in accounting
Integrate Xero and accounting tools to look up each invoice number and retrieve its payment status.
Xeroor swap with your favorite app
5.Continues only for paid
Integrate Filter by Zapier and workflow rules to continue only when the accounting response indicates paid status.
Filter by Zapieror swap with your favorite app
6.Updates submission record
Integrate Airtable and record management to set the payment received marker to true and update the status field.
Airtableor swap with your favorite app
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Step 1
Connect your tools
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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