1.Monitor new payment creation
Integrate Stripe and analytics tools to detect successful payments and trigger downstream reconciliation steps.
Add completed client payments to sales manager spreadsheet
Automatically monitor new successful payments across Stripe and analytics tools. Create sales spreadsheet rows and email accounting when an owner is missingβso you can reconcile payments, assign ownership, and reduce exceptions without manual reporting.
How this automation enriches reconciliation and protects ownership
When new successful payments arrive in Stripe, delays can stall reconciliation and ownership tracking. This automation finds contacts and owner details, adds completed payments to Google Sheets, and sends exception emails to accountingβso your team can reconcile faster.
Stripeor swap with your favorite app
2.Find payer contact by email
Integrate HubSpot and CRM tools to look up the payer contact using the payment email to find an owner reference.
HubSpotor swap with your favorite app
3.Get owner details
Integrate HubSpot and CRM tools to retrieve owner name and contact info using the owner reference.
4.Add completed payment row
Integrate Google Sheets and reporting systems to map customer and payment fields into the sales spreadsheet when an owner is found.
Google Sheetsor swap with your favorite app
5.Email accounting owner exception
Integrate Gmail and finance inbox tools to alert accounting when no owner is found with payment summary details.
Gmailor swap with your favorite app
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: PayPal, Formatter by Zapier, Delay by Zapier, Google SheetsSwap with your favorite apps.
Add approved sales entries to per-currency ledger rows
Your payments sometimes lack currency tags, delaying reconciliation. It writes cleaned payment rows to the correct currency sheet so billing can reconcile same day.
- Apps: Stripe, Acuity Scheduling, Formatter by Zapier, Filter by Zapier, Google SheetsSwap with your favorite apps.
Add April charge records for booked studio appointments
Your booking payments and appointment details are split across receipts and scheduling, causing reconciliation errors. Get a consolidated April ledger so finance can reconcile before month-end.
- Apps: Jotform, Delay by Zapier, Paths by Zapier, Google Sheets, SlackSwap with your favorite apps.
Add cash form entries to location reconciliation sheets
Your cash submissions aren't consistently logged, causing tills and receipts to drift. It logs submissions into each location sheet and posts receipts to the team channel for same-day reconciliation.
- Apps: Gmail, Formatter by Zapier, Zapier Tables, Google SheetsSwap with your favorite apps.
Add client payment details from confirmation emails to ledger
Payment confirmation emails sit untracked in inboxes, leaving client payment details out of records. It records payments to your client database and a payments sheet for same-day reconciliation.
- Apps: ChargeOver, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add completed invoice payments to your order tracker
Your paid invoices remain only in billing, causing reconciliation gaps and delayed cash reporting. It logs one payments row per sale so finance can reconcile ahead of close.
- Apps: Stripe, Formatter by Zapier, Filter by Zapier, Google SheetsSwap with your favorite apps.
Add course payment records to course-specific tracking tabs
Missed course payments fragment revenue and slow reconciliation for your billing team. This logs each payment to its course tab so coordinators reconcile records within days.
- Apps: Stax, Filter by Zapier, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add daily payment rows with transaction details to ledger
Your payments lack a single reconciliation record, delaying close and masking register context. Consolidating payments into one sheet gives billing staff a reconciled ledger for same-day review.
- Apps: Pipedrive, Filter by Zapier, Google Sheets, GmailSwap with your favorite apps.
Add deal deposit records to shared payments ledger
Your CRM deposit records are scattered, causing manual lookups and billing delays. Add each deposit to a shared payments sheet and notify finance so reconciliations complete same day.
- Apps: Gmail, Filter by Zapier, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add debit notices to your payments tracking spreadsheet
Your debit notice emails bury shop names, dates, and amounts, slowing reconciliation. Capture and centralize those fields into a sheet so billing and support can reconcile same day.
- Apps: Gmail, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add emailed tip amounts to corresponding event totals
You receive payment receipt emails for charter tips, and manual lookup makes reconciling event totals slow and error-prone. Totals are posted to the matching event so billing can reconcile same day.
- Apps: Webhooks by Zapier, Code by Zapier, Google SheetsSwap with your favorite apps.
Add incoming payment events to centralized payments tracker
Your webhooked payment status updates leave gaps in the payment tracker and cause missed follow-ups and reconciliation delays. Log and move rows so sales ops and billing see current status same day.
- View all
Explore all payment reconciliation automations
Accelerate payment reconciliation with automated payment matching, exception routing, and ledger updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.