1.Catch payment webhook payload
Integrate Webhooks by Zapier and webhook parsing to extract invoice reference and payment timestamp to identify matching invoices.
Mark paid invoices from webhooks and notify billing team
Automatically monitor incoming payment webhooks across Webhooks by Zapier and AppSheet. Update invoice records when a matching invoice reference arrives, so you can mark paid status, set paid timestamps, and keep AR reporting accurate without manual reconciliation.
How this automation accelerates invoice reconciliation
When payment webhooks arrive, invoices can stay unpaid and AR can miss timely updates. This automation captures payment payloads and looks up invoice records, then updates paid fieldsβso your team can reconcile faster.
Webhooks by Zapieror swap with your favorite app
2.Find invoice by reference
Integrate AppSheet and database lookup to search your Invoice table and continue with the matching row ID to locate the record.
AppSheetor swap with your favorite app
3.Continue only on match
Integrate Filter by Zapier to gate execution and continue only if a matching row exists to prevent false updates.
Filter by Zapieror swap with your favorite app
4.Update invoice to paid
Integrate AppSheet and record updates to set status to Paid, map paid timestamps, and update updater contact to reflect payment completion.
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Accelerate payment reconciliation with automated payment matching, exception routing, and ledger updates
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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