1.Parse new payment email data
Integrate Mailparser and email parsing tools to map received date, payment amount, order reference, and payer name into structured fields.
Mark e-commerce orders paid from parsed payment emails
Automatically monitor parsed payment emails across Mailparser and WooCommerce. Create and update payment records when emails are parsed, amounts extracted, or order references identifiedβso you can mark orders paid, validate matches, and flag processing without manual reconciliation.
How this automation matches payments to orders
When new payment email parsed, delays can stall billing and create reconciliation work. This automation maps payment fields, creates payment receipts, and updates matching orders and payment recordsβso your team can move faster with fewer manual checks.
Mailparseror swap with your favorite app
2.Creates Payments Received record
Integrate Zapier Tables and data storage to create a Payments Received row with amount, order reference, payer name, and source label.
Zapier Tablesor swap with your favorite app
3.Pauses for 3 minutes
Integrate Delay by Zapier and scheduling tools to pause before order lookup so upstream order writes can settle.
Delay by Zapieror swap with your favorite app
4.Finds matching New Orders record
Integrate Zapier Tables and order validation tools to look up New Orders by order reference and return order ID and total.
5.Updates WooCommerce order status
Integrate WooCommerce and order management to set order processing status, set paid flag to true, and apply the mapped order ID.
WooCommerceor swap with your favorite app
6.Updates payment record processing
Integrate Zapier Tables and record management to mark the payment record processed and clear stored sensitive fields after success.
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Accelerate payment reconciliation with automated payment matching, exception routing, and ledger updates
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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