1.Catches new payment received
Integrate Webhooks by Zapier and event payload mapping to capture payer contact, amount, timestamp, and booking reference to log payment intake.
Mark bookings paid and log payments to central ledger
Automatically catch new payment received events across Webhooks by Zapier, Formatter by Zapier, Zapier Tables, and Google Sheets. Create and update when payment received, payer details arrive, or booking reference is includedβso you can create payment records, update statuses, and mark bookings Paid without manual reconciliation.
How this automation keeps your ledger accurate
When new payments arrive without being matched to bookings, reconciliation delays can cause incorrect statuses and delayed ops visibility. This automation catches payment webhooks, formats the payment date, then finds or creates and updates payment records and booking rowsβso your team can confirm settled reservations quickly.
Webhooks by Zapieror swap with your favorite app
2.Formats payment timestamp
Integrate Formatter by Zapier and date parsing tools to format the incoming timestamp and map it to the payment date field.
Formatter by Zapieror swap with your favorite app
3.Finds or creates payment record
Integrate Zapier Tables and data lookup tools to find or create a central payments record and map contact and amount fields.
Zapier Tablesor swap with your favorite app
4.Updates payment record if needed
Integrate Zapier Tables and record updates to fill missing contact info and set the payment status based on the match.
5.Marks booking Paid in sheet
Integrate Google Sheets and spreadsheet row lookup to find the matching booking row, set status to Paid, and add a payment note.
Google Sheetsor swap with your favorite app
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Accelerate payment reconciliation with automated payment matching, exception routing, and ledger updates
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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