1.Monitors new payment received
Integrate Xero and accounting workflows to detect new payment received and trigger downstream confirmations.
Send payment confirmations and notify your web app
Automatically monitor new payment received across Xero, Gmail, and Webhooks by Zapier. Create and update when payments clear, confirmations arrive, or invoice references matchβso you can send confirmations, post backend payloads, and reconcile billing records without manual reconciliation.
How this automation confirms payments and powers backend reconciliation
When new payment received happens in Xero, delayed confirmations and broken records can slow billing cycles. This automation monitors payment events and sends emails and posts structured data so your team can reconcile invoices and reduce manual follow-upβso your team can close faster.
Xeroor swap with your favorite app
2.Sends payer confirmation email
Integrate Gmail and email delivery tools to send a confirmation email with mapped invoice and payment details.
Gmailor swap with your favorite app
3.Posts payment data to backend
Integrate Webhooks by Zapier and API tools to post payment payloads to your backend endpoint for billing reconciliation.
Webhooks by Zapieror swap with your favorite app
4.Finds and validates the invoice
Integrate Xero and invoice lookup tools to find the invoice by payment reference and add invoice status.
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Explore all payment processing management automations
Accelerate payment workflows with automated transaction routing, reconciliation updates, and payout alerts
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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