1.Monitor new payment
Integrate Stripe to detect new payment events and post them for verification and accounting processing.
Add invoice payment to accounting from online charge
Automatically monitor new Stripe payments and related order references across Stripe, Zapier Filter, Webhooks, and QuickBooks Online. Create and update payment records when charges succeed, or notify billing exceptions without manual reconciliation.
How this automation posts payments to your books automatically
When new Stripe payments arrive without confirmed invoices, posting errors can delay revenue close and trigger rework. This automation filters valid payments, fetches order details, formats methods, creates QuickBooks payments, and emails exceptionsβso your team can reconcile faster.
Stripeor swap with your favorite app
2.Filters for valid success
Integrate Filter by Zapier to continue only for successful payments and a present order reference.
Filter by Zapieror swap with your favorite app
3.Waits 20 minutes
Integrate Delay by Zapier to wait 20 minutes before enrichment to reduce order system race conditions.
Delay by Zapieror swap with your favorite app
4.Fetches order details
Integrate Webhooks by Zapier to GET order details from your website using the payment order reference.
Webhooks by Zapieror swap with your favorite app
5.Formats payment method
Integrate Formatter by Zapier to translate gateway payment type into an accounting-friendly payment method.
Formatter by Zapieror swap with your favorite app
6.Creates payment in QuickBooks
Integrate QuickBooks Online to match customer by email, find invoices by invoice number, and create payment records.
QuickBooks Onlineor swap with your favorite app
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Add and update completed payments in finance ledger
Your payment receipts arrive outside ledger, stalling reconciliation and hiding failed or partial charges. Capture and normalize payments into your finance sheet so billing staff can reconcile same day.
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Add hosted payment links to all customer invoices
Your invoices often lack a direct payment link, so customers call or delay payments and billing queues grow. Adding hosted payment links speeds collections and lets billing staff reconcile same day.
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Add new payments to contact profile and ledger
You get payments without customer context, delaying follow-up and slowing reconciliation. It records payments and adds contacts for same-day outreach and reconciliation.
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Add paid bank-account checkout sessions to revenue sheet
Your bank-account checkout payments can slip through manual processes and delay membership activation. Record each paid session to a shared revenue sheet so coordinators can reconcile the same day.
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Add paid customer and log successful payment to records
Your payment notices arrive without a single record, causing billing confusion and outreach delays. It adds payment details to contacts and logs them so billing can reconcile same day.
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Add paid customers to newsletter and sales ledger
Your subscription payments sometimes post without subscriber or ledger updates, leaving partnerships and billing teams blind. Keep records current so outreach and reconciliation happen same day.
- Apps: Zengine, Filter by Zapier, Formatter by ZapierSwap with your favorite apps.
Add payment amount and flag application for payment
Applications enter payment review with no fee amount, leaving coordinators and billing unable to invoice. It sets the final amount and flags the record for payment so billing can invoice that day.
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Add paywall charges to ledger and update clients
Your paywall charges arrive unlogged, leaving billing and program teams without transaction context. Records and client status sync so staff can fulfill purchases before the next billing run.
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Add peer-to-peer payments to finance tracker as emails arrive
Your incoming peer-to-peer payment emails leave receipts unrecorded and delay reconciliation. Capture each payment into your finance tracker for faster reconciliation same day.
- Apps: Stripe, Delay by Zapier, Filter by Zapier, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add successful subscription payments to ledger sheet today
Your subscription payments aren't logged centrally, causing reconciliation delays for billing staff. Log each succeeded subscription payment to your sheet so billing can reconcile same day.
- Apps: Digistore24, Formatter by Zapier, Zapier TablesSwap with your favorite apps.
Add transaction records to central payments table instantly
Your checkout orders arrive unlogged, leaving analytics and reconciliation without revenue context. Enable managers to reconcile and report same-day by consolidating transactions into a shared payments table.
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Explore all payment processing management automations
Accelerate payment workflows with automated transaction routing, reconciliation updates, and payout alerts
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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