1.Captures new payment details
Integrate Stripe and payment processing tools to capture payment id and gross amount for reconciliation.
Create accounting payments and deposits from online payments
Automatically monitor Stripe payment received events across Stripe and analytics tools. Create and update QuickBooks Online deposits, fee expense lines, and invoice payment linksβso you can reconcile same day without manual posting or matching.
How this automation posts payments to QuickBooks Online fast
When new payments are received, delays can stall reconciliation and increase posting errors. This automation captures payment details, parses invoice references, finds invoices, computes fee amounts, and creates payment, fee expense, and deposit linesβso your team can reconcile same day.
Stripeor swap with your favorite app
2.Parses invoice reference from metadata
Integrate Code by Zapier and mapping logic to extract the invoice reference from invoice URL or metadata.
Code by Zapieror swap with your favorite app
3.Finds matching invoice record
Integrate PaintScout and invoice matching tools to search invoices by the parsed invoice reference.
PaintScoutor swap with your favorite app
4.Calculates fee splits and net
Integrate Formatter by Zapier and calculation logic to compute merchant fee, convenience fee, and net amounts.
Formatter by Zapieror swap with your favorite app
5.Creates payment, expense, and deposit
Integrate QuickBooks Online and accounting automation tools to post payment, fee expense, and deposit lines for reconciliation.
QuickBooks Onlineor swap with your favorite app
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Explore all payment processing management automations
Accelerate payment workflows with automated transaction routing, reconciliation updates, and payout alerts
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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