1.Monitor incoming listing change
Integrate Webhooks by Zapier to catch the payload and extract the external listing ID to route downstream updates.
Send property status updates to portal partner teams
Automatically monitor incoming listing change payloads across Webhooks by Zapier and Rex. Create and update portal records by posting feed health and sending formatted emailsβso you can keep addresses current, reduce coordination, and avoid manual follow-up.
How this automation keeps portal partners updated
When incoming listing change payloads arrive, delays can leave external records outdated and partner teams confused. This automation captures the listing change, enriches and formats listing data, checks portal feed health, posts to the portal API, and emails contactsβso your team keeps records current.
Webhooks by Zapieror swap with your favorite app
2.Search and match full listing
Integrate Rex and listing lookup tools to map the external listing ID and pull property address, status, and identifiers.
Rexor swap with your favorite app
3.Format fields for display
Integrate Formatter by Zapier and field mapping tools to convert timestamps and clean price formatting for the email body.
Formatter by Zapieror swap with your favorite app
4.Post listing data to portal API
Integrate Webhooks by Zapier and portal API workflows to post the listing ID, fetch portal feed entries, and return health statuses.
5.Iterate portal entries and filter
Integrate Looping by Zapier and portal feed filtering to iterate portal results and continue only for active feed entries.
Looping by Zapieror swap with your favorite app
6.Send portal status email
Integrate Microsoft Outlook and email notification tools to send a formatted status update to the portal contact with internal BCC.
Microsoft Outlookor swap with your favorite app
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Explore all listing management automations
Simplify listing updates with automated status changes, listing publishing, and record routing
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Step 1
Connect your tools
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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