1.Monitors new inquiry emails
Integrate Gmail and inbox filters to capture listing inquiry emails to trigger lead parsing and outreach.
Reply to listing inquiries with brochure and follow-up
Automatically parse listing inquiry emails across Gmail and Zapier Tables to match prospects with the right active listing. Automatically send an in-thread brochure reply and schedule a follow-upβso you can cut reply delays, reduce manual lookup time, and re-engage leads without manual follow-up.
How this automation sends brochure replies faster
When listing inquiry emails arrive, slow or missed responses can lose interested prospects. This automation parses lead details, finds the matching listing, sends brochure replies, and emails a timed follow-upβso your team can respond without manual back-and-forth.
Gmailor swap with your favorite app
2.Parses lead details
Integrate AI by Zapier and natural language tools to extract property address and prospect email to structure outreach data.
AI by Zapieror swap with your favorite app
3.Finds matching listing
Integrate Zapier Tables and listing databases to look up extracted address in your Active Listings table to retrieve brochure links.
Zapier Tablesor swap with your favorite app
4.Sends brochure reply
Integrate Gmail and email threading to reply to the prospect with the brochure link mapped from the listing record.
5.Waits one week
Integrate Delay by Zapier and scheduling tools to hold the follow-up for one week after the initial reply.
Delay by Zapieror swap with your favorite app
6.Sends follow-up email
Integrate Gmail and email messaging to send a short follow-up to the same prospect email to re-engage.
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Explore all listing management automations
Simplify listing updates with automated status changes, listing publishing, and record routing
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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Allen Lai, Head of Customer Experience
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Jacob Sirrs, Marketing Operations Specialist
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