1.Detect updated listing row
Integrate Google Sheets and spreadsheet row triggers to detect updated listing reference, status, and MLS link changes for your listing sync.
Create and update listing records from sheet updates
Automatically monitor updated spreadsheet rows across Google Sheets for listing status changes and MLS link presence. Create and update listing table records when matches are found or new active listings appearβso you keep your listing data current without manual data entry.
How this automation keeps listing records current
When updated spreadsheet rows change, listing records can drift and updates get delayed. This automation routes status and MLS link presence, finds matching records, and creates or updates listing table recordsβso your team can keep data accurate without manual reconciliation.
Google Sheetsor swap with your favorite app
2.Route by status and MLS
Integrate Paths by Zapier and routing logic to route each row based on status indicator and MLS link presence.
Paths by Zapieror swap with your favorite app
3.Find record by unique reference
Integrate Clay and database lookup tools to find the listing record by unique listing reference and return the record id.
Clayor swap with your favorite app
4.Conditionally create or update
Integrate Filter by Zapier and data mapping to create new Clay records for active rows or update found records with MLS link and removal status.
Filter by Zapieror swap with your favorite app
5.Create new or update found record
Integrate Clay and record write tools to create new listing records or update the matched record fields, including MLS link and removal flag.
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: monday.com, Google Sheets, Delay by ZapierSwap with your favorite apps.
Add and update spreadsheet listings from board changes
Your board updates aren't copied to the master spreadsheet, causing agent confusion and missed showings. Keep the master sheet updated in near real time so agents and reporting use current listings.
- Apps: Webhooks by Zapier, Filter by Zapier, Formatter by Zapier, Microsoft ExcelSwap with your favorite apps.
Add approved property listings to master sheet daily
When marketing approval changes, you lack an exported listing, leaving records scattered and causing manual work and missed publishing windows. Listings are appended to a central worksheet for export and team review the same day.
- Apps: Gmail, Formatter by Zapier, Webhooks by ZapierSwap with your favorite apps.
Add emailed roof measurements into listing records today
Your inbox holds property measurement emails unprocessed, leaving listings without roof and area metrics. Your team gets measurements attached to records, enabling same-day listing prep.
- Apps: Webflow, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add listing form submissions to property waitlist sheet
Your listing form submissions lack centralized tracking, causing delayed agent follow-up and missed inquiries. It logs each submission to your property waitlist so managers can triage leads same day.
- Apps: Zapier Tables, Record, Code by ZapierSwap with your favorite apps.
Add listing links to property records for brokers
Your property records lack listing links, making brokers search manually and delaying outreach. The workflow adds formatted listing URLs so agents can preview properties same day.
- Apps: Hostfully, Filter by Zapier, Zapier TablesSwap with your favorite apps.
Add new property leads to reservations tracking table
Your booking leads often arrive without a consolidated record, delaying outreach and viewings. Leads and order details arrive in your reservations table so staff can contact prospects same day.
- Apps: HubSpot, Formatter by ZapierSwap with your favorite apps.
Add public property listing link to contact record
Your contact addresses lack listing context, forcing manual searches during offer pricing. Add a public listing link to the contact so you can review properties before outreach, same day.
- Apps: Rex, Filter by Zapier, Formatter by Zapier, Microsoft Excel, Microsoft OutlookSwap with your favorite apps.
Add published listings to tracking sheet and notify team
Your published listings may have incorrect website links or tags, which puts sold or rental pages live and creates manual fixes for staff. It logs each property to a central sheet and alerts web coordinators same day.
- Apps: Schedule by Zapier, Delay by Zapier, Webhooks by Zapier, Code by Zapier, Looping by ZapierSwap with your favorite apps.
Add scheduled property listings to your tracking sheet
Your team misses new rental listing links when feed pages change, leaving leasing without tour URLs. Refresh the shared listing worksheet for leasing and ops teams the same day.
- Apps: Gmail, AI by Zapier, Google SheetsSwap with your favorite apps.
Add structured property rows from new rental listing emails
Your rental emails are unstructured, so listings go unrecorded and marketing can't run timely promotions. The workflow extracts property details into a shared sheet so campaign teams can act same day.
- Apps: Hospitable, Google SheetsSwap with your favorite apps.
Add updated listing rows to operations sheet for review
Your listing details are scattered, causing missed amenity or rate updates for operations. Consolidate core property updates into a single sheet so your operations team can act same day.
- Apps: Rex, Code by Zapier, Google SheetsSwap with your favorite apps.
Add updated property listings to central tracking sheet
Your listings and updates aren't consolidated, so marketing lacks an accurate campaign feed. That gives teams a single, up-to-date source for campaigns and exports same day.
- View all
Explore all listing management automations
Simplify listing updates with automated status changes, listing publishing, and record routing
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.