1.Monitors new supplier inbox emails
Integrate Gmail and inbox filtering to detect qualifying supplier emails and pass sender and attachment details into the workflow.
Create vendor records from supplier emails and attachments
Automatically monitor new incoming messages across Gmail and Zapier Tables. Create and update when supplier emails arrive, attachments attach, or supplier keywords matchβso you can create vendor records, enrich supplier fields, and capture notes without manual data entry.
How this automation accelerates vendor onboarding
When qualifying supplier emails and attachments arrive, delays can stall procurement review and lead to duplicate vendor records. This automation watches incoming messages, checks vendor matches, extracts supplier details with AI, and creates structured vendor entriesβso your team can onboard faster.
Gmailor swap with your favorite app
2.Looks up vendor by email
Integrate Zapier Tables and vendor lookup fields to find a matching vendor record by sender email and skip duplicates.
Zapier Tablesor swap with your favorite app
3.Looks up vendor by name
Integrate Zapier Tables and vendor lookup fields to find a matching vendor record by sender name and continue only on misses.
4.Extracts supplier info from content
Integrate AI by Zapier and attachment parsing tools to extract company details, contact info, and category from message content.
AI by Zapieror swap with your favorite app
5.Creates new vendor record
Integrate Zapier Tables and data mapping tools to create a structured vendor entry with extracted fields and original notes.
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Accelerate supplier onboarding with automated form intake, approval routing, and vendor record updates
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Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
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Rishi Shah, CEO and Co-Founder
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Allen Lai, Head of Customer Experience
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Jacob Sirrs, Marketing Operations Specialist
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