1.Every hour refresh trigger
Integrate Schedule by Zapier to detect the hourly refresh window and start the PO status refresh process.
Set pre-approval purchase orders to refresh status on schedule
Automatically monitor an hourly refresh schedule across monday.com workflows. Automatically set pre-approval purchase orders to refresh status when the refresh window opens, upstream edits land, or items enter pre-approval or reviewβso you can refresh PO statuses, reduce missed updates, and keep board visibility current without manual PO checks.
How this automation refreshes your PO status visibility
When the hourly refresh schedule triggers and delays donβt catch upstream edits, PO status visibility can lag and decisions slow down. This automation delays, finds candidate items in monday.com, and updates their status on scheduleβso your team can keep pre-approval and review current without manual checks.
Schedule by Zapieror swap with your favorite app
2.Wait for upstream edits
Integrate Delay by Zapier and workflow schedulers to pause processing so upstream edits can settle before updates.
Delay by Zapieror swap with your favorite app
3.Search pre-approval and review items
Integrate monday.com and board search tools to find items matching the pre-approval and review status values.
monday.comor swap with your favorite app
4.Combine item lists
Integrate Formatter by Zapier and data formatting tools to combine both search outputs into one line item list.
Formatter by Zapieror swap with your favorite app
5.Check combined item existence
Integrate Filter by Zapier and data validation tools to continue only when the combined item id list exists.
Filter by Zapieror swap with your favorite app
6.Update each PO status to Refresh
Integrate Looping by Zapier and monday.com to update the configured status column for each matching item.
Looping by Zapieror swap with your favorite app
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