1.Captures new reservation details
Integrate Cloudbeds and booking data tools to capture reservation dates, guest info, contacts, totals, and booking source for downstream mapping.
Send arrival and departure notifications for new reservations
Automatically monitor new reservation alerts across Cloudbeds, Google Calendar, Gmail, and ClickSend SMS. Create scheduled arrival and departure reminders when new reservation created, reservation dates updated, or booking source recorded—so you can create events, notify operations, and schedule SMS without manual coordination.
How this automation improves arrival coordination
When a new reservation lands, delays can lead to missed check-in preparation and late guest communications. This automation creates calendar events and sends operations email plus SMS reminders—so your team can coordinate arrivals and departures without chasing details.
Cloudbedsor swap with your favorite app
2.Creates detailed calendar event
Integrate Google Calendar and scheduling tools to create a detailed event with mapped dates, guest name, room or slot, and booking notes.
Google Calendaror swap with your favorite app
3.Sends operations email notification
Integrate Gmail and email templates to send an operations notification with reservation summary, dates, guest name, and source record link.
Gmailor swap with your favorite app
4.Sends immediate staff alert SMS
Integrate ClickSend SMS and messaging templates to send an arrival and departure staff alert on reservation creation.
ClickSend SMSor swap with your favorite app
5.Formats timestamps for scheduling
Integrate Formatter by Zapier and date tools to convert reservation dates into scheduling timestamps for reminders.
Formatter by Zapieror swap with your favorite app
6.Schedules arrival and departure SMS reminders
Integrate ClickSend SMS and reminder scheduling to send arrival and departure SMS windows to staff and optionally guests.
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Explore all reservation management automations
Simplify reservation workflows with automated booking intake, calendar updates, and guest notifications
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