1.Detects reservation created or updated
Integrate Hostaway and booking systems to detect reservation changes and route the cancellation workflow.
Remove canceled booking from roster and notify staff
Automatically monitor reservation created or updated across Hostaway. Instantly remove canceled roster rows and notify operations when reservation cancelled, listing stops, or status changes — so you can keep availability accurate, alert staff, and avoid manual roster cleanup.
How this automation protects your availability
When a reservation is cancelled, your roster can go out of sync and freed nights can be missed. This automation formats dates, filters for true cancellations, deletes the matching Google Sheets row, and notifies operations by email—so your team can keep availability accurate.
Hostawayor swap with your favorite app
2.Formats arrival date for lookup
Integrate Formatter by Zapier and date formatting tools to format the arrival date for roster lookups.
Formatter by Zapieror swap with your favorite app
3.Filters for cancelled, matched listings
Integrate Filter by Zapier and automation rules to continue only for cancelled reservations that match the configured unit.
Filter by Zapieror swap with your favorite app
4.Finds and deletes matching roster row
Integrate Google Sheets and spreadsheet tools to find the matching row and delete it to free the slot.
Google Sheetsor swap with your favorite app
5.Sends notification to operations
Integrate Gmail and email tools to notify operations with guest details, check-in and check-out dates, and a roster link.
Gmailor swap with your favorite app
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Explore all reservation management automations
Simplify reservation workflows with automated booking intake, calendar updates, and guest notifications
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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