1.Detect reservation created or updated
Integrate Hostaway to detect reservation created or updated events and start processing qualifying bookings.
Create or update central reservation records from bookings
Automatically monitor reservation created or updated events across Hostaway and Airtable. Create and update central reservation and fee records when bookings qualify, reservations update, or channel matches—so you can eliminate manual reconciliation and reduce spreadsheet drift.
How this automation keeps reservation records aligned
When reservation created or updated events arrive, late or inconsistent updates can break availability reporting and pricing accuracy. This automation filters qualifying bookings, transforms key fields, and upserts reservation and fee records in Airtable—so your team can keep records aligned.
Hostawayor swap with your favorite app
2.Continue for qualifying bookings
Integrate Filter by Zapier and channel rules to continue only when booking source matches configured channels.
Filter by Zapieror swap with your favorite app
3.Transform occupancy and period code
Integrate Formatter by Zapier to map guest counts and compute a YYYYMM period code for each booking.
Formatter by Zapieror swap with your favorite app
4.Upserts reservation records
Integrate Airtable to find or create reservation records and map guest contacts, dates, occupants, and price fields.
Airtableor swap with your favorite app
5.Upserts fee records and links
Integrate Airtable to find or create fee rows and link cleaning fee amounts to the matching reservation record.
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Add and update reservation records in central table
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Your new reservations arrive in your booking system without a shared ledger, causing manual lookups and delayed guest follow-up by operations staff. This logs each booking to a central worksheet so coordinators have guest details ready same day.
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Add confirmed bookings to operations reservation log sheet
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Add confirmed reservation and update capacity for bookings
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Add contact form entries to guest info spreadsheet
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Add incoming booking webhook rows to reservation sheet
Your booking webhooks arrive as nested payloads, forcing manual parsing and delaying reservations. Populate a reservation row for coordinators and billing so records are usable same day.
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Add incoming reservation details to central reservations sheet
Your booking webhooks arrive untracked, leaving front‑desk and coordinators unaware of new reservations and slowing guest prep. Logging each reservation into a shared worksheet keeps staff aligned and ready before check‑in.
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Explore all reservation management automations
Simplify reservation workflows with automated booking intake, calendar updates, and guest notifications
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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