1.Detect new reservation inquiry emails
Integrate Gmail and inbox monitoring tools to catch new matching emails and route their content into your workflow.
Create inquiry records from booking emails for guest teams
Automatically monitor reservation inquiry emails across Gmail and Airtable. Create and update inquiry records when reservation inquiries arrive, matching subject lines post, or inquiry details show up—so you can capture guest info, structure dates, and dedupe records without manual data entry.
How this automation creates inquiry records for guest teams
When reservation inquiry emails match your saved search, delays can slow guest response and cause missed details. This automation filters messages, parses and formats dates, and creates inquiry records in Airtable—so your team can triage faster.
Gmailor swap with your favorite app
2.Filter qualifying inquiry messages
Integrate Filter by Zapier and sender validation tools to continue only for messages that meet your inquiry criteria.
Filter by Zapieror swap with your favorite app
3.Parse subject and body details
Integrate Code by Zapier and data parsing tools to extract guest name, listing reference, nights, and message content.
Code by Zapieror swap with your favorite app
4.Compute start and end dates
Integrate Formatter by Zapier and date formatting tools to format dates and derive a start date from nights.
Formatter by Zapieror swap with your favorite app
5.Create inquiry record when missing
Integrate Airtable and record deduping tools to find by subject and create mapped fields when no record exists.
Airtableor swap with your favorite app
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Explore all reservation management automations
Simplify reservation workflows with automated booking intake, calendar updates, and guest notifications
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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