1.Monitors new reservation events
Integrate Hostaway and reservation systems to detect a reservation created or updated—so you can start the guest and ops workflow.
Create guest contact and reservation task for ops
Automatically monitor new reservation events across Hostaway and hospitality operations tools. Create and update guest records and ops tasks when reservations are created, reservations are updated, or new bookings come in—so you can confirm arrivals, assign work, and keep data current without manual data entry.
How this automation organizes guest and ops tasking
When new reservations arrive, delays can disrupt check-in readiness and task ownership. This automation looks up guests in Google Sheets and creates missing guest records, then builds Asana tasks and updates LeadConnector contacts—so your team can respond fast.
Hostawayor swap with your favorite app
2.Looks up guest by reservation reference
Integrate Google Sheets and guest database tools to lookup reservation reference and decide whether a guest record exists.
Google Sheetsor swap with your favorite app
3.Continues only when guest is missing
Integrate Filter by Zapier and workflow rules to proceed only for missing guest records and prevent duplicates.
Filter by Zapieror swap with your favorite app
4.Creates guest database row
Integrate Google Sheets and data mapping tools to create a guest row with contact, stay dates, and property columns.
5.Creates reservation task with details
Integrate Asana and task templates to create a reservation checklist task, set dates, add notes, and apply assignee fields.
Asanaor swap with your favorite app
6.Finds or creates contact
Integrate LeadConnector and lead tracking tools to find or create the guest contact, map visit dates, and mark it as a lead.
LeadConnectoror swap with your favorite app
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Explore all reservation management automations
Simplify reservation workflows with automated booking intake, calendar updates, and guest notifications
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Step 1
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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