1.Catches booking and cancellation webhook
Integrate Webhooks by Zapier and automation routing tools to capture booking events and trigger the workflow processing.
Create booking records and notify venue coordinators for tours and events
Automatically capture booking and cancellation webhooks across Webhooks by Zapier, Code by Zapier, Zapier Tables, and Mailchimp Transactional. Create or update booking records and email reservation summaries when booking references arrive or cancellations occur—so you can reduce manual reporting, speed follow-up, and prevent record mistakes.
How this automation keeps reservations records accurate
When booking and cancellation webhooks arrive out of sync, manual reconciliation can delay operations and cause mismatched records. This automation catches hook events, normalizes fields, creates or updates booking records, and sends reservation summaries and cancellation updates—so your team can act fast.
Webhooks by Zapieror swap with your favorite app
2.Normalizes booking dates and phone
Integrate Code by Zapier and data transformation tools to normalize dates and phone numbers into consistent booking fields.
Code by Zapieror swap with your favorite app
3.Creates booking record in tables
Integrate Zapier Tables and database mapping tools to create a booking record with reference, date, and line item details.
Zapier Tablesor swap with your favorite app
4.Sends internal booking summary email
Integrate Mailchimp Transactional and email delivery tools to send an internal reservations summary with booking details.
Mailchimp Transactionalor swap with your favorite app
5.Finds and updates cancellation record
Integrate Zapier Tables and record update tools to find by booking reference, update cancellation status, and record bookkeeping updates.
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Add incoming booking webhook rows to reservation sheet
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Explore all reservation management automations
Simplify reservation workflows with automated booking intake, calendar updates, and guest notifications
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Step 1
Connect your tools
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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