1.Triggers on new reservation
Integrate Hostaway and reservation metadata tools to trigger on new reservations, to centralize guest details.
Add reservation guest to contacts and flag repeats
Automatically capture new reservation guest details across Hostaway and Zapier Tables. Create and update when reservations come in, guest emails appear, or booking metadata changes—so you can create guest records, add host notes, and flag repeat guests without manual data entry.
How this automation protects guest data quality
When new reservations arrive, inconsistent guest records and missed repeat detection create avoidable work for operations. This automation captures reservation guest details, matches or creates guest records, and adds contextual host notes—so your team can keep accurate audience context.
Hostawayor swap with your favorite app
2.Searches guest by email or name
Integrate Zapier Tables and data lookup tools to search guest records by email or name, to detect match status.
Zapier Tablesor swap with your favorite app
3.Creates new guest record
Integrate Zapier Tables and contact data tools to create a guest record, to map guest details into your table.
4.Adds host note for new guest
Integrate Hostaway and reservation note tools to add a host note for new guests, to keep booking context visible.
5.Adds host note for repeat guest
Integrate Hostaway and reservation note tools to add a host note for matched guests, to flag repeat guest status.
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Add and update reservation records in central table
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Add incoming booking webhook rows to reservation sheet
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Add incoming reservation details to central reservations sheet
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Explore all reservation management automations
Simplify reservation workflows with automated booking intake, calendar updates, and guest notifications
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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