1.Monitors updated invite record
Integrate Airtable and invitation databases to detect updated invite timing and contact details for comms.
Send pre-event reminders and logistics to guests and hosts
Automatically watch updated invite records in Airtable across MailerSend and Twilio. Send email and SMS when pre-event timing flags match—so you can confirm guest contact, reduce no-shows, and log outreach without manual follow-up.
How this automation schedules guest reminders and logs contact
When invite records are updated but pre-event comms are missed, guests may arrive without key details. This automation pulls invite timing flags, sends the correct email and SMS, and updates each invite record—so your team can stay organized without chasing messages.
Airtableor swap with your favorite app
2.Filters qualifying pre-event invites
Integrate Filter by Zapier and automation rules to continue only when timing matches and last comm differs.
Filter by Zapieror swap with your favorite app
3.Sends pre-event reminder email
Integrate MailerSend and email template tools to send the correct three-day or one-day email reminder.
MailerSendor swap with your favorite app
4.Sends pre-event reminder SMS
Integrate Twilio and sms messaging tools to send a short SMS reminder when a phone number exists.
Twilioor swap with your favorite app
5.Updates last pre-event comm status
Integrate Airtable and reporting systems to update the invite record with last comm status and timestamp.
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Improve guest communication with automated booking messages, stay updates, and follow-up reminders
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