1.Parses new guest booking email
Integrate Email Parser by Zapier and email parsing tools to extract booking details and trigger reservation matching.
Send guest welcome email and create stay event
Automatically parse inbound guest booking emails across Email Parser by Zapier and hospitality calendars. Create welcome emails and stay entries when reservation requests arrive, arrival dates are detected, or dietary notes show up — so you can protect schedules, update reservations, and trigger housekeeping tasks without manual data entry.
How this automation delivers guest welcome faster
When a new guest email arrives, delays can leave arrivals unprepared and reservations out of sync. This automation parses booking details, updates your reservation records, formats stay dates, creates calendar events, and sends welcome emails and internal tasks—so your team can welcome guests at the right time.
Email Parser by Zapieror swap with your favorite app
2.Updates matched reservation record
Integrate Zapier Tables and reservation systems to update records with gate codes and confirmation fields.
Zapier Tablesor swap with your favorite app
3.Formats arrival and departure dates
Integrate Formatter by Zapier and date formatting tools to format arrival and departure strings for email and calendar use.
Formatter by Zapieror swap with your favorite app
4.Creates calendar event for stay
Integrate Microsoft Outlook and calendar scheduling tools to create stay events with start and end times.
Microsoft Outlookor swap with your favorite app
5.Sends personalized guest welcome email
Integrate Microsoft Outlook and email templating tools to send welcome emails with dates and gate codes.
6.Creates internal housekeeping tasks
Integrate Sub-Zap by Zapier and task automation tools to create housekeeping and tech tasks when needed.
Sub-Zap by Zapieror swap with your favorite app
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Explore all guest communication automations
Improve guest communication with automated booking messages, stay updates, and follow-up reminders
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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