1.Watches events starting in 90 minutes
Integrate Google Calendar and calendar event matching to detect upcoming bookings and pass event fields to the workflow.
Send arrival SMS to guests 90 minutes before
Automatically monitor event start times and qualifying bookings across Google Calendar and ClickSend SMS. Send arrival texts when the 90 minute window hits, when a phone-like contact is present, or when event details change—so you can personalize messages, format numbers, and send pre-arrival alerts without manual scheduling.
How this automation sends arrival alerts on time
When event start falls within the 90 minute window, delayed outreach can hurt guest experience. This automation extracts location details, cleans and formats phone numbers, and sends pre-arrival SMS automatically—so your team can avoid manual scheduling gaps.
Google Calendaror swap with your favorite app
2.Extracts location name from summary
Integrate Formatter by Zapier and mapping helpers to extract a location code and look up a friendly location name.
Formatter by Zapieror swap with your favorite app
3.Cleans phones into international E.164
Integrate Formatter by Zapier and Code by Zapier to strip non digits, format phone numbers, and output full and local variants.
4.Delays sends for controlled pacing
Integrate Delay by Zapier and pacing rules to optionally wait a randomized number of minutes before sending the SMS.
Delay by Zapieror swap with your favorite app
5.Sends personalized arrival SMS
Integrate ClickSend SMS and message templating to send the SMS using the cleaned phone, greeting, and event start details.
ClickSend SMSor swap with your favorite app
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Improve guest communication with automated booking messages, stay updates, and follow-up reminders
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