1.Monitor sign-out form submission
Integrate Zapier Forms and form mapping tools to capture the sign-out submission and map key fields to variables.
Update visitor ERP log on sign-out form submission
Automatically monitor sign-out form submissions across Zapier Forms and ERP connectivity. Automatically update visitor end times in your ERP when sign-out forms are submitted, sign-out timestamps change, or departure entries are saved—so you can close visitor records, prevent time gaps, and maintain audit-ready logs without manual reporting.
How this automation closes visitor stays in your ERP
When sign-out form submissions are handled manually, check-out times can be delayed and ERP records stay open. This automation receives sign-out submissions, finds the matching open visitor record, and updates its end time—so your team closes records fast—without manual check-out logging.
Zapier Formsor swap with your favorite app
2.Normalize pass and visit type
Integrate Code by Zapier and data processing tools to clean the pass identifier and extract visit type from submitted fields.
Code by Zapieror swap with your favorite app
3.Fetch matching open ERP record
Integrate Webhooks by Zapier and ERP endpoint tools to query the ERP visitor endpoint and retrieve the most recent open record.
Webhooks by Zapieror swap with your favorite app
4.Continue only for valid matches
Integrate Filter by Zapier and rule evaluation tools to proceed only when a record exists and end time is blank.
Filter by Zapieror swap with your favorite app
5.Patch end time in ERP
Integrate Webhooks by Zapier and ERP update workflows to PATCH the matched visitor record with the submission timestamp.
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