1.Entry updated check-in submission
Integrate Cognito Forms and form mapping tools to pull the updated check-in submission and populate booking fields.
Update booking record and alert staff on check-in
Automatically monitor check-in submission updates across Cognito Forms and Zapier Tables. Get booking records updated and hosts alerted by SMS and WhatsApp—so you can update records, confirm arrivals, and reduce follow-up without manual message chasing.
How this automation confirms arrivals faster
When check-in entries get updated, delays can cause missed arrivals and extra coordination. This automation maps submissions to booking records, updates arrival timestamps, and notifies hosts and the team—so your team can act immediately.
Cognito Formsor swap with your favorite app
2.Delay for 1 minute
Integrate Delay by Zapier and workflow timing tools to wait briefly before processing the final check-in entry.
Delay by Zapieror swap with your favorite app
3.Find or create booking record
Integrate Zapier Tables and database tools to match by booking reference and create or update the booking row.
Zapier Tablesor swap with your favorite app
4.Update booking arrival status
Integrate Zapier Tables and record update tools to set arrival status, timestamps, and a processed flag for staff filters.
5.Send host SMS for check-in
Integrate seven and SMS notification tools to message the host with guest name, arrival window, and review link.
sevenor swap with your favorite app
6.Send team WhatsApp message
Integrate WhatsApp Notifications and message templating tools to post a templated alert with guest name and review link.
WhatsApp Notificationsor swap with your favorite app
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Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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