1.Monitor Event Start for bookings
Integrate Google Calendar and calendar event triggers to detect bookings that start in four days and begin the check-in workflow
Send check-in reminder emails four days before arrival
Automatically monitor reservation start events across Google Calendar, Google Sheets, ActiveCampaign Postmark, and Trello. Get instant check-in email sending when arrival date hits four days, reservation starts, or booking code appears—so you can format instructions, send tailored reminders, and keep cards updated without manual follow-up.
How this automation protects smoother guest arrivals
When reservation events start in four days, delayed outreach can slow check-ins and increase front desk workload. This automation monitors calendar events, enriches booking details from sheets, sends check-in emails, and updates Trello cards—so your team can improve arrivals without manual follow-up.
Google Calendaror swap with your favorite app
2.Formats dates and booking text
Integrate Formatter by Zapier and date tools to format arrival dates and extract booking codes for email-ready content
Formatter by Zapieror swap with your favorite app
3.Looks up reservation record
Integrate Google Sheets and lookup operations to retrieve guest email, check-in status, contact, and services availability
Google Sheetsor swap with your favorite app
4.Sends personalized check-in email
Integrate ActiveCampaign Postmark and email templates to send tailored check-in instructions and include service details when available
ActiveCampaign Postmarkor swap with your favorite app
5.Finds or updates booking card
Integrate Trello and workflow boards to find the booking card by reference and add or update visibility labels
Trelloor swap with your favorite app
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Simplify guest flow with automated arrival tracking, departure routing, and room status updates
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Step 1
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Define the trigger
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Step 3
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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