1.Runs every day job
Integrate Schedule by Zapier and scheduling tools to start the nightly flow at configured midnight to check upcoming departures.
Publish daily upcoming guest arrival and departure updates
Automatically run a nightly job at midnight across reservations and downstream endpoints. Create departure updates when next 7 day windows open, reservations approach check-out, or reservation statuses change—so you can publish dates, format arrival and departure fields, and push records without manual updates.
How this automation protects your check-out calendar
When the nightly departures window starts, manual updates lag and guests can receive incorrect timing. This automation finds reservation records, formats arrival and departure dates, and posts updates to your endpoint—so your team keeps schedules accurate.
Schedule by Zapieror swap with your favorite app
2.Finds departing reservations
Integrate Zapier Tables and database querying tools to find reservation records with departure dates in the next 7 days and return key fields.
Zapier Tablesor swap with your favorite app
3.Loops through records
Integrate Looping by Zapier and mapping tools to iterate each returned reservation record and expose a single payload downstream.
Looping by Zapieror swap with your favorite app
4.Formats arrival and departure dates
Integrate Formatter by Zapier and date utilities to format arrival and departure timestamps as YYYY-MM-DD for each record.
Formatter by Zapieror swap with your favorite app
5.Posts updates to endpoint
Integrate Webhooks by Zapier and endpoint delivery tools to post a JSON payload to your downstream endpoint with mapped fields.
Webhooks by Zapieror swap with your favorite app
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Simplify guest flow with automated arrival tracking, departure routing, and room status updates
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Step 1
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Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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