1.Monitor new export attachments
Integrate Gmail, email search tools, and attachment handling to detect new matching attachments and start daily arrival extraction.
Post daily guest arrivals to team channel and SMS
Automatically extract daily reservation exports across Gmail and hospitality messaging apps. Instantly create arrival line items and post Slack updates and SMS summaries when reservation attachments arrive, exports become readable, or new matching files appear—so you can protect daily check-in with no manual reporting.
How this automation delivers daily arrival awareness
When reservation export attachments arrive in Gmail, delays can disrupt on-call readiness and front-desk flow. This automation extracts files, parses guest rows, formats arrival lines, and posts Slack messages and SMS summaries—so your team can stay aligned without manual reporting.
Gmailor swap with your favorite app
2.Extracts data from attachments
Integrate ConvertAPI PDF Tools and file conversion tools to convert and extract files so you can map attachments to extracted files.
ConvertAPI PDF Toolsor swap with your favorite app
3.Creates line items from CSV
Integrate Files By Zapier and CSV parsing tools to import extracted CSV files and create readable line items.
Files By Zapieror swap with your favorite app
4.Formats guest arrival lines
Integrate Formatter by Zapier and date formatting tools to transform rows into readable lines and format stay date fields.
Formatter by Zapieror swap with your favorite app
5.Posts arrivals to team channel
Integrate Slack and team messaging workflows to post a single arrivals message with formatted headers and guest lines.
Slackor swap with your favorite app
6.Sends SMS arrival summary
Integrate RingCentral and SMS delivery tools to send a brief on-call message referencing the posted arrivals and date.
RingCentralor swap with your favorite app
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: Mews, Filter by Zapier, Formatter by ZapierSwap with your favorite apps.
Add dinner credit to guest reservation and log
DBB check‑ins often miss a dinner credit, forcing staff to add charges manually and slowing guest arrival handling. Add the dinner credit automatically and record it so billing and ops have updated charges same day.
- Apps: Luma, Filter by Zapier, Webhooks by ZapierSwap with your favorite apps.
Add event registrants to your badge check-in system
Guest registrations often lack badge data, forcing staff to print credentials manually at the door. It delivers attendee records to your badge system for immediate badges and faster entry same day.
- Apps: HubSpot, Coupon CarrierSwap with your favorite apps.
Add issued ticket QR code to attendee contact
Your attendee contacts lack ticket QR codes, delaying check-in and increasing support requests. Benefit: QR codes and redeem links are added to contacts automatically for same-day check-in.
- Apps: The Receptionist, Google SheetsSwap with your favorite apps.
Add visitor check-in rows to operations log sheet
Your kiosk check-ins aren't centrally logged, leaving reception without searchable visitor context. Keep records consolidated so badge reconciliation and arrival reporting finish same day.
- Apps: Zapier Tables, Formatter by ZapierSwap with your favorite apps.
Assign check-in or check-out tags to access events
Your access logs lack a check-in/check-out label, causing manual reconciliation and delayed attendance reports. Labeled events let facilities and analytics teams reconcile shifts the same day.
- Apps: Zapier Tables, Filter by Zapier, Code by ZapierSwap with your favorite apps.
Assign sequential check-in numbers to guest orders on arrival
Your guest check-ins lack arrival order, forcing door staff to guess boarding sequence. It assigns sequential arrival numbers so door staff see position within seconds.
- Apps: Schedule by Zapier, Formatter by Zapier, Delay by Zapier, Code by Zapier, Filter by ZapierSwap with your favorite apps.
Check in today's space bookings before the workday
Your bookings often require manual check-ins, causing missed confirmations and occupancy uncertainty. Automated same-day check-ins update booking status so facilities have accurate occupancy before the day.
- Apps: Guesty, Formatter by Zapier, Filter by Zapier, Delay by Zapier, AsanaSwap with your favorite apps.
Create 24-hour monitoring task for new guest check-ins
Your confirmed bookings lack a consistent check-in review, leaving noise and house-rule issues unchecked. Coordinators receive a timed task to verify cameras and noise within the first 24 hours.
- Apps: OwnerRez, Formatter by Zapier, Google CalendarSwap with your favorite apps.
Create arrival and departure calendar events for bookings
Your bookings don't create calendar events, leaving staff to schedule arrivals manually and miss check-in windows. Teams see arrival and departure schedules ahead of stays.
- Apps: HubSpot, Delay by Zapier, Formatter by Zapier, Zapier TablesSwap with your favorite apps.
Create arrival records for upcoming reservations in table
You get arriving contacts without reservation context, so operations lack arrival dates and assignments. Link arrivals to reservation records so coordinators can prep before guests arrive.
- Apps: Webhooks by Zapier, Microsoft Excel, Zapier Tables, Filter by ZapierSwap with your favorite apps.
Create attendee scan record and route to partner sheets
Unrecorded scanner webhooks fragment your attendee list and leave partners missing check-in data. It logs scans and updates partner sheets so coordinators get current attendance before daily reports.
- Apps: Google Sheets, Formatter by Zapier, Zapier Tables, Google Calendar, SMS by ZapierSwap with your favorite apps.
Create booking rows and calendar events for arrivals
Your reservation confirmations and guest details aren’t recorded centrally, causing missed check-ins and payout confusion for property owners. This writes booking rows and an all‑day event so operations have arrival context before check‑in.
- View all
Explore all check-in/check-out management automations
Simplify guest flow with automated arrival tracking, departure routing, and room status updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism — I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.