1.Captures new checked-out guest details
Integrate Cloudbeds and hospitality records to capture reservation identifiers, guest name, stay dates, and room info.
Create checked-out guest record and update contact in tracker
Automatically capture new checked-out guest reservations across Cloudbeds and Airtable. Create and update checked-out records and guest contacts—so you can archive stays, refresh phone contacts, and remove in-house rows without manual reporting.
How this automation preserves departures history and refreshes contacts
When new checked-out guests arrive, delays can leave departures scattered and contacts outdated. This automation captures identifiers and normalizes details, archives the departure, removes the in-house row, and updates the guest contact—so your team can respond without manual reconciliation.
Cloudbedsor swap with your favorite app
2.Normalizes phone and checkout date
Integrate Formatter by Zapier and date tools to extract, standardize the phone number, and format the checkout date.
Formatter by Zapieror swap with your favorite app
3.Finds in-house guest record
Integrate Zapier Tables and database lookups to find the matching in-house record by configured property and guest identifier.
Zapier Tablesor swap with your favorite app
4.Creates checked-out record
Integrate Airtable and sheet records to create a new departures row with stay details and the extracted phone.
Airtableor swap with your favorite app
5.Deletes in-house guest record
Integrate Zapier Tables and record deletion tools to remove the in-house row using the found record ID.
6.Creates or updates guest contact
Integrate Quo and contact tools to create or update the guest contact with name, normalized phone, email, and stay summary.
Quoor swap with your favorite app
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Simplify guest flow with automated arrival tracking, departure routing, and room status updates
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