1.Monitor event start for upcoming visits
Integrate Google Calendar and scheduling tools to detect upcoming show or visit events to trigger packet timing.
Send touring packet and pre-visit reminder to prospects
Automatically monitor upcoming show or visit events in Google Calendar and route touring packets using hospitality operations apps. Create an email touring packet and conditionally send an SMS reminder—so you can confirm visits, reduce no-shows, and improve pre-visit clarity without manual outreach paperwork.
How this automation sends pre-visit packets faster
When event start details are scattered, reminders lag and prospects miss key visit info. This automation formats event timing, enriches it with team configuration, and sends an email touring packet plus a conditional SMS reminder—so your team can confirm visits without manual follow-up.
Google Calendaror swap with your favorite app
2.Formats event start timestamps
Integrate Formatter by Zapier and workflow tools to format event start time to map it into scheduling logic.
Formatter by Zapieror swap with your favorite app
3.Looks up team configuration
Integrate Zapier Tables and configuration tools to look up the team record to apply packet and messaging templates.
Zapier Tablesor swap with your favorite app
4.Parses event summary into fields
Integrate Code by Zapier and data parsing tools to extract contact and appointment fields to standardize lead inputs.
Code by Zapieror swap with your favorite app
5.Finds or creates lead and sends packet
Integrate Sub-Zap by Zapier and email delivery tools to find or create a lead and send the touring packet.
Sub-Zap by Zapieror swap with your favorite app
6.Posts conditional SMS reminder
Integrate Webhooks by Zapier and messaging tools to send an SMS reminder when phone exists and timing qualifies.
Webhooks by Zapieror swap with your favorite app
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Explore all booking confirmation workflows automations
Speed up guest confirmations with automated booking alerts, message delivery, and calendar updates
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Step 1
Connect your tools
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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