1.Monitor new reservation (instant)
Integrate Hostaway and reservation workflows tools to detect a new channel booking so it can start the check-in link flow.
Send secure check-in and payment link to guest
Automatically monitor new reservation arrivals across Hostaway, Zapier Tables, Quo, and Telegram. Get instant guest email and SMS links when bookings are unpaid and not cancelled—so you can reduce manual follow-up, speed check-in, and keep coordinators in sync without manual follow-up.
How this automation sends secure check-in and payment links
When a new reservation arrives and payment is not confirmed, guests can miss check-in details and ops coordinators get overloaded with follow-ups. This automation looks up property eligibility, sends email and SMS links, and posts ops alerts—so your team can confirm arrivals faster.
Hostawayor swap with your favorite app
2.Find matching property record
Integrate Zapier Tables and property table tools to look up your property record so reservation details map correctly.
Zapier Tablesor swap with your favorite app
3.Continue only for unpaid reservations
Integrate Filter by Zapier and reservation rules tools to stop cancelled or paid bookings so only valid unpaid stays proceed.
Filter by Zapieror swap with your favorite app
4.Send secure check-in and payment email
Integrate Email by Zapier and templating tools to send the guest email so the secure URL is delivered to the inbox.
Email by Zapieror swap with your favorite app
5.Send SMS with short check-in link
Integrate Quo and messaging tools to deliver an SMS reminder so guests can access the short check-in link quickly.
Quoor swap with your favorite app
6.Post ops alert for follow-up
Integrate Telegram and chat tools to post the reservation context so coordinators can follow up when needed.
Telegramor swap with your favorite app
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Explore all booking confirmation workflows automations
Speed up guest confirmations with automated booking alerts, message delivery, and calendar updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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Allen Lai, Head of Customer Experience
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