1.Captures inbound booking email
Integrate Email by Zapier and inbox capture tools to extract subject, plain body, and attachments to parse reservation details.
Send guest amenities pass when email arrives for reservation
Automatically catch incoming booking emails across Email by Zapier and SMTP by Zapier. Get instant amenity pass PDFs when booking emails arrive, reservation details parse successfully, or recipient email is missingβso you can deliver passes, fill PDF fields, and route guest-services messages without manual fulfillment.
How this automation delivers amenity passes at confirmation
When booking emails arrive for reservations, delays can leave guests without amenities. This automation parses reservation content and creates filled amenity PDFs and sends them by emailβso your team confirms delivery without manual fulfillment.
Email by Zapieror swap with your favorite app
2.Extracts reservation fields
Integrate Formatter by Zapier and text parsing tools to split and extract key submission fields to map guest and date details.
Formatter by Zapieror swap with your favorite app
3.Looks up canonical address
Integrate Google Sheets and address records to search by reservation reference to retrieve canonical address fields.
Google Sheetsor swap with your favorite app
4.Creates filled amenity pass PDF
Integrate pdfFiller and PDF form templates to map source fields into form fields to generate the final amenity pass PDF.
pdfFilleror swap with your favorite app
5.Sends amenity pass email
Integrate SMTP by Zapier and email delivery tools to send the generated PDF to the guest or guest-services inbox to confirm handoff.
SMTP by Zapieror swap with your favorite app
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Explore all booking confirmation workflows automations
Speed up guest confirmations with automated booking alerts, message delivery, and calendar updates
Set up in minutes
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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