1.Monitors new form submission
Integrate Zapier Forms and form ingestion tools to capture new booking form submissions and trigger access-code generation.
Send door code to guest after form submission
Automatically monitor new form submissions across Zapier Forms, Gmail, WhatsApp Notifications, and Zapier Tables. Create and update when guest submitted form, phone captured, or booking dates provided—so you can send access code instructions, message guests on mobile, and log reservation details without manual follow-up.
How this automation delivers access codes after booking
When new form submissions come in, access instructions can reach guests late and create check-in friction. This automation generates access codes, sends emails and WhatsApp messages, and updates your Zapier Tables record—so your team can confirm arrivals without chasing details.
Zapier Formsor swap with your favorite app
2.Generates access code
Integrate Formatter by Zapier and text processing tools to truncate the phone and produce an access code for the guest.
Formatter by Zapieror swap with your favorite app
3.Sends access-code email
Integrate Gmail and email delivery tools to send access instructions using the guest name and access code.
Gmailor swap with your favorite app
4.Sends mobile access message
Integrate WhatsApp Notifications and mobile messaging tools to send the access code and booking dates to the guest.
WhatsApp Notificationsor swap with your favorite app
5.Updates reservation record
Integrate Zapier Tables and reservation record systems to update check-in and check-out fields and set status to Reserved.
Zapier Tablesor swap with your favorite app
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Speed up guest confirmations with automated booking alerts, message delivery, and calendar updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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Allen Lai, Head of Customer Experience
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Jacob Sirrs, Marketing Operations Specialist
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