1.Runs every day
Integrate Schedule by Zapier and scheduling tools to detect the configured local run time and start code generation automatically.
Send daily access codes to pre-booked daily pass guests
Automatically generate one-day door codes across Schedule by Zapier, Code by Zapier, Formatter by Zapier, Google Sheets, and Gmail. Send daily access codes when daily schedule runs, morning send window opens, or access window starts—so you can generate codes, match guests, and email details without manual code generation or emailing.
How this automation protects guest access every morning
When your daily access-code run needs manual effort, delays can leave pre-booked guests without entry details. This automation generates door codes, matches bookings by date, and emails access windows—so your team can deliver entry without daily busywork.
Schedule by Zapieror swap with your favorite app
2.Generates a 4-digit door code
Integrate Code by Zapier and access-control tools to run a script that creates a unique code and valid window.
Code by Zapieror swap with your favorite app
3.Formats date for booking lookup
Integrate Formatter by Zapier and date formatting tools to convert trigger date into sheet-friendly format for lookups.
Formatter by Zapieror swap with your favorite app
4.Finds booked day-pass guests
Integrate Google Sheets and spreadsheet searching tools to match booking rows by formatted date and build the recipient list.
Google Sheetsor swap with your favorite app
5.Emails access details to guests
Integrate Gmail and email delivery tools to send the code and valid window to mapped recipients and optionally log status.
Gmailor swap with your favorite app
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Add booking details to your reservations database record
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Add booking emails to your bookings spreadsheet automatically
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Add booking to customer records and notify client
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Add confirmed bookings to a single operations sheet
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Add new booking form entries to registrations list
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Explore all booking confirmation workflows automations
Speed up guest confirmations with automated booking alerts, message delivery, and calendar updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
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David Laderberg, VP of Sales
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Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
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