1.Detect accepted booking transition
Integrate Sharetribe and booking tracking tools to detect when a booking is accepted and kick off invite creation.
Send calendar invite for accepted booking to customer
Automatically monitor accepted booking transactions across Sharetribe and hospitality email workflows. Create and email timezone-correct .ics invites when bookings are accepted, listings are confirmed, or guest details are matchedβso you can schedule clearly, reduce confusion, and confirm attendance without manual follow-up.
How this automation sends confirmed booking invites
When accepted bookings need an immediate and consistent event file, delays can create confusion for guests and hosts. This automation finds booking details, formats timezone-correct calendar times, creates an .ics file, and emails the invite so your team can confirm plans faster.
Sharetribeor swap with your favorite app
2.Find transaction details
Integrate Sharetribe to use the transaction ID to fetch booking, listing, provider, and customer details for the invite.
3.Filter confirmed booking type
Integrate Filter by Zapier to continue only for confirmed bookings and configured listing types for eligible reservations.
Filter by Zapieror swap with your favorite app
4.Format times for the calendar
Integrate Formatter by Zapier to convert booking start and end into listing timezone display times and UTC .ics timestamps.
Formatter by Zapieror swap with your favorite app
5.Create .ics calendar file
Integrate Files By Zapier to build an .ics content block and save it as booking-<short id>.ics.
Files By Zapieror swap with your favorite app
6.Send invite email with attachment
Integrate Microsoft Outlook and email delivery tools to send the guest an invite email with the .ics attachment.
Microsoft Outlookor swap with your favorite app
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Set up in minutes
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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