1.Runs hourly reminder window
Integrate Schedule by Zapier and scheduling automation tools to detect the hourly reminder window and start the matching process.
Send booking reminder emails and messages to guests
Automatically check scheduled reminder batches across Schedule by Zapier and Gmail. Create and update guest contacts and send email reminders and messaging reminders when hourly check runs, reminder window opens, or scheduled batch starts—so you can prevent missed confirmations without manual follow-up.
How this automation sends guest reminders on time
When the hourly reminder window opens, missed confirmations can slip through and guests show up without key details. This automation looks up today’s bookings, enriches guest contact records, and sends email reminders and optional messages—so your team can reduce manual follow-up.
Schedule by Zapieror swap with your favorite app
2.Generates mapped lookup date and time
Integrate Code by Zapier and scripting tools to compute today’s date and the adjusted time bucket for lookups.
Code by Zapieror swap with your favorite app
3.Looks up matching booking rows
Integrate Google Sheets and reporting columns to find rows by mapped date and time and pull promo links.
Google Sheetsor swap with your favorite app
4.Iterates and maps guest fields
Integrate Looping by Zapier and data mapping tools to iterate matched rows and map name, phone, email, and venue.
Looping by Zapieror swap with your favorite app
5.Finds or creates contact and tags
Integrate respond.io and customer contact tools to find contacts by phone and create missing ones with reminder tags.
respond.ioor swap with your favorite app
6.Sends booking reminder email
Integrate Gmail and email content tools to send an HTML reminder using mapped details and promo links, and send messaging when phone exists.
Gmailor swap with your favorite app
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Explore all booking confirmation workflows automations
Speed up guest confirmations with automated booking alerts, message delivery, and calendar updates
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Step 1
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