1.Monitors new booking emails
Integrate Gmail and email parsing tools to detect new booking messages and start the confirmation flow.
Send appointment texts and confirmations to retail guests
Automatically monitor new booking emails across Gmail and customer messaging tools. Send appointment texts and internal WhatsApp alerts when booking email arrives, appointment details change, or confirmation link appears—so you can extract appointment time, send SMS confirmations, and notify retail coordinators without manual follow-up.
How this automation sends guest confirmations
When new booking emails arrive, delays can leave guests without timely confirmations and staff without context. This automation watches booking emails, extracts appointment details, sends SMS confirmations and notifies staff in WhatsApp—so your team confirms faster.
Gmailor swap with your favorite app
2.Extracts appointment block and links
Integrate Formatter by Zapier and email parsing tools to split the message and extract appointment blocks and reply links.
Formatter by Zapieror swap with your favorite app
3.Formats appointment date and time
Integrate Formatter by Zapier and datetime formatting tools to convert extracted appointment text into a readable time.
4.Sends SMS confirmation
Integrate SMS by Zapier and customer messaging tools to send confirmation texts using the extracted phone, time, and link.
SMS by Zapieror swap with your favorite app
5.Notifies staff in WhatsApp
Integrate WhatsApp Notifications and team messaging channels to alert internal staff with the confirmation details.
WhatsApp Notificationsor swap with your favorite app
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Explore all booking confirmation workflows automations
Speed up guest confirmations with automated booking alerts, message delivery, and calendar updates
Set up in minutes
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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